Skip to content

Set Meeting Room Booking Policies

This topic describes how to set booking rules to manage how and when users can book meeting rooms.

Procedure

  1. Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences.
  2. In the Booking Settings section, configure the following settings:

    Setting Description
    Restrict Schedules in Company Working Hours Decide whether to restrict meeting room bookings to Company Working Hours.
    • Enabled: The meeting rooms can only be booked during working hours.

      Note

      If there are room bookings outside of working hours when this feature is enabled, the system will cancel those bookings and send notification emails to the organizer and participants about the cancellation.<br>The Room Displays show the status of "Unbookable" during non-working hours.

    • Disabled: The meeting rooms can be booked for any time.
    Minimum Duration of a Meeting Specify the minimum duration for a meeting room that can be booked.
    Maximum Duration for a Meeting Specify the maximum duration for a meeting room that can be booked.
    Advance Booking Window Specify how far in advance users can book meeting rooms.
    Allow Recurring Booking Decide whether users can schedule recurring meetings.
    Extend Meeting with One Click Specify the duration to be extended for a meeting room reservation.

  3. Click Save.

Result

You have set up the booking policies, which will be applied to all the meeting rooms.


Last update: December 5, 2022
Created: December 5, 2022