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Check In to a Meeting

To avoid the waste of room resources, users need to check in to a meeting during the check-in window to indicate this meeting is still happening. Otherwise, Yeastar Workplace will automatically cancel this meeting and release this room for others to use.

Important

  • You can only check in for the meeting during the check-in window.
  • The default check-in window is 5 minutes before the start of the meeting to 10 minutes after the start of the meeting, which may vary depending on the administrator's settings.
    Contact the administrator in your workplace for more information.

Yeastar Workplace supports several check-in methods, click the links below to learn more about each method:

Check in on room display

When a meeting reaches the check-in time, its bound room display shows the status of Starting Soon, and the screen looks like this:

Anyone can tap the Check In button on the room display to check in to this meeting.

Result

You have checked in to this meeting successfully.

  • The room display status changed to In Use.

  • If this meeting is not booked on room display, the meeting organizer will receive an email about the successful check-in, as the following figure shows.

    Note

    If you didn't receive the email, it may be because the administrator has turned off message notifications. Contact the administrator in your workplace for more information.

Check in on web portal

Prerequisites

  • You are the meeting organizer.
  • This meeting is not booked via room display.

Procedure

  1. Log in to Yeastar Workplace web portal.
  2. Click a meeting that you organized.
  3. In the pop-up window, click Check in.

Result

You have checked in to this meeting successfully.

  • A pop-up message on the top bar says "Checked in successfully".
  • The status of the meeting room and its bound room display changed to In Use.

  • The meeting organizer will receive an email about the successful check-in, as the following figure shows.

    Note

    If you didn't receive the email, it may be because the administrator has turned off message notifications. Contact the administrator in your workplace for more information.

Check in via email

Prerequisites

  • You are the meeting organizer.
  • This meeting is not booked via room display.

Procedure

  1. When a meeting reaches the check-in time, the organizer will receive an email that says "Please Check in for Meeting xxx on Time" .

  2. Click Check In button in the email.

Result

You have checked in to this meeting successfully.

  • The web page says "Checked in successfully".

  • The status of the meeting room and its bound room display changed to In Use.

  • The meeting organizer will receive an email about the successful check-in, as the following figure shows.

    Note

    If you didn't receive the email, it may be because the administrator has turned off message notifications. Contact the administrator in your workplace for more information.

Last update: June 24, 2022

Author: Cody