Enable or Disable Meeting Room Approval

Meeting room approval allows you to set meeting rooms as approval-required, which requires users to submit a reservation request and can only book the room after the request is approved. This topic describes how to enable and disable meeting room approval.

Requirement

Yeastar Workplace Plan: Standard Plan or Pro Plan

Enable meeting room approval

Procedure

1. Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences > Basic Settings.

2. In the Meeting Room Approval section, complete the following settings:
   

   1. In the Request-only Rooms dropdown list, select Enable.
   2. Optional: In the No Approval Required dropdown list, select which users and groups can book approval-required meeting rooms directly without approval.

3. Click Save.

Result

Meeting room approval is enabled.

• A new booking type (Request-only Rooms) is available for meeting rooms. When adding or editing meeting rooms, administrators can set the room as Request-only Rooms and assign designated approvers for it.
  
  For request-only rooms, users need to submit a reservation request first and can only book this room after the request is approved.
• Users and groups selected in No Approval Required can book request-only rooms directly without approval.

What to do next

Now you can Add Request-only Rooms.

Disable meeting room approval

Procedure

1. Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences > Basic Settings.

2. In the Request-only Rooms dropdown list, select Disable.

3. Click Save.

Result

Meeting room approval is disabled.

The existing approval-required meeting rooms will be changed to regular meeting rooms, and all the existing non-conflicting pending meeting room reservations will be approved and the conflicting ones will be rejected.