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Enable or Disable Meeting Room Approval

Meeting room approval allows you to set meeting rooms as approval-required, which requires users to submit a reservation request and can only book the room after the request is approved. This topic describes how to enable and disable meeting room approval.

Enable meeting room approval

Procedure

  1. Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences > Basic Settings.

  2. In the Meeting Room Approval section, complete the following settings:

    1. In the Request-only Rooms dropdown list, select Enable.
    2. Optional: In the No Approval Required dropdown list, select which users and groups can book approval-required meeting rooms directly without approval.
  3. Click Save.

Result

Meeting room approval is enabled.

  • A new booking type (Request-only Rooms) is available for meeting rooms. When adding or editing meeting rooms, administrators can set the room as Request-only Rooms and assign designated approvers for it.

    For request-only rooms, users need to submit a reservation request first and can only book this room after the request is approved.
  • Users and groups selected in No Approval Required can book request-only rooms directly without approval.

Disable meeting room approval

Procedure

  1. Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences > Basic Settings.

  2. In the Request-only Rooms dropdown list, select Disable.

  3. Click Save.

Result

Meeting room approval is disabled.

The existing approval-required meeting rooms will be changed to regular meeting rooms, and all the existing non-conflicting pending meeting room reservations will be approved and the conflicting ones will be rejected.


Last update: December 5, 2022
Created: December 5, 2022