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Set up Access Control

Access control allows you to decide which users can enter meeting rooms with access control, and whether to keep the door open in certain circumstances. This topic describes how to set up access control and enable access control for each meeting room.

Requirements

  • Supported device: Yeastar Room Display DS7310
  • Room Display firmware: Version 1.7.76 or later

Prerequisites

Procedure

  1. Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences > Basic Settings.

  2. In the Access Control Settings section, enable and set up access control.

    1. In the Allow Rooms to Enable Access Control dropdown list, select Enable.
    2. Configure the following settings.

      Setting Description
      Access Control Allowlist Specify which users and groups can access all the meeting rooms with access control enabled at any time.

      Note

      By default, when a meeting room is enabled with access control, only participants of the current meeting are allowed to access the meeting room.

      Stay Open When Room is in Use
      • Enable: The door will keep open when the meeting room is in use.
      • Disable: The door will be closed ten seconds after opening it.
      Stay Open When Room Display is Offline
      • Enable: The door will keep open when the Room Display connected to the access controller is offline.

        Note

        It's recommended to enable this feature to ensure free access to the meeting room in case of the Room Display went offline.

      • Disable: The door will remain as it was before the Room Display went offline.

  3. Click Save.

  4. Enable access control for meeting rooms individually.

    1. Go to Meeting room > Room Management.
    2. To the right of the desired meeting room, click .
    3. In the pop-up window, click Access Control Settings dropdown list and select Enable.
    4. Click OK.

Result

You have set up access control for meeting rooms.

  • The configured settings are applied to all meeting rooms that have access control enabled.
  • A button is displayed on the screen of Room Displays that are associated with access control enabled meeting rooms.

  • When users try to enter a meeting room with access control, they can press the button on Room Display and verify their identities accordingly, the system will only allow the following users into the meeting room:


Last update: December 9, 2022
Created: December 5, 2022