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Book A Room On Web Portal

On the web portal, you can find the rooms you need quickly by filters, customize your meetings by setting reminders and recurrence patterns.

Procedure

  1. Log in to Yeastar Workplace web portal.
  2. Filter meeting rooms by date, location, capacity, facility, and occupancy status on the top bar.
  3. Click an empty time slot in the calendar grid.
  4. In the pop-up window, complete the following configurations to schedule an instance meeting.

    1. Enter the meeting subject.
    2. Click the date and time fields, select the date, start time and end time.
    3. Add participants.

      1. To add all users or groups, click on the right and select all users or certain groups. Click Confirm.
      2. To add a specific user, click the Add participants field and enter a person’s name.
    4. To set meeting notifications or schedule a recurring meeting, click the Advanced button.

      1. To set the notifications, click Notification Time dropdown and select the notification time or disable it.
      2. To make it a recurring meeting, click the Repeat dropdown and select the recurrence pattern or customize the recurrence pattern.
  5. Click Save.

Result

You have booked a meeting room successfully.

Click My Room Booking button on the top bar of Yeastar Workplace user page to check your room bookings.

All your room bookings will be synced to:

Note

Any reservations synced to Outlook will be displayed on the calendar of the booked room instead of your personal calendar, due to Microsoft default settings.
Select the room calendar to view synced reservations.

Personal calendar Personal calendar & selected room calendar

📄Customize recurrence pattern.


Last update: June 24, 2022

Author: Cody