Book Meeting Rooms On Room Displays

Yeastar room displays allow anonymous booking. You can book meeting rooms directly on room displays. All you need to do is select the meeting time which makes it much easier to book rooms for ad-hoc meetings.

Book a room for ad-hoc meetings

Prerequisites

Room status: Available

Procedure

1. On the screen of the Room Display, tap Start Meeting Now.
   

2. In the pop-up window, select the meeting length, and tap Confirm to book the room.
   

   Why is an option disabled?

   • The option is less than the minimum meeting length the administrator set.
   • The option exceeds the company working hours.
   • This option conflicts with the next meeting.

3. If identity authentication is required, follow the instructions on the screen to validate your identity.
   The system will allow you to book this meeting room if you have the required permission.
   

Result

• The room status shows In Use, this room has been booked successfully.
• This meeting will be synced to Yeastar Workplace web portal and third-party calendars(Google calendar and Outlook calendar) to avoid conflicts in booking rooms.
  

Book rooms for future meetings

Procedure

1. On the screen of the Room Display, tap a vacant time slot to select the meeting time.
2. Tap the time you selected.
   
3. In the pop-up window, confirm the meeting time and tap Book.

4. If identity authentication is required, follow the instructions on the screen to validate your identity.
   The system will allow you to book this meeting room if you have the required permission.
   

Result

• Check the upcoming meeting list on the right. If booked successfully, you will see a booking called Booked on the Room Display.
• This reservation will be synced to Yeastar Workplace web portal and third-party calendars(Google calendar and Outlook calendar) to avoid conflict in booking rooms.
  

Note

Any reservations synced to Outlook will be displayed on the calendar of the booked room instead of your personal calendar, due to Microsoft default settings.
Select the room calendar to view synced reservations.

Personal calendar	Personal calendar & selected room calendar

Author: Cody