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Book Meeting Rooms On Room Displays

Yeastar room displays allow anonymous booking. You can book meeting rooms directly on room displays. All you need to do is select the meeting time which makes it much easier to book rooms for ad-hoc meetings.

Important

  • Meetings booked on room displays can only be canceled on room displays.
  • If you can not book rooms on room displays, it may be because the administrator has disabled this feature, contact the administrator in your workplace for more information.

Prerequisites

The room status shows Available. See more about room status.

Procedure

  1. Om the screen of the Room Display, tap Start Meeting Now.
  2. In the pop-up window, select the meeting length.

  3. Tap Confirm to book the room.

Why is an option disabled?
  • The option is less than the minimum meeting length the administrator set.
  • The option exceeds the company working hours.
  • This option conflicts with the next meeting.

Result

  • The room status shows In Use, this room has been booked successfully.
  • This meeting will be synced to Yeasatr Workplace web portal and third-party calendars(Google calendar and Outlook calendar) to avoid conflict in booking rooms.

Book rooms for future meetings

Procedure

  1. On the screen of the Room Display, tap a vacant time slot.
  2. Drag it to a vacant slot to select the meeting time.
  3. Tap the time you selected.
  4. In the pop-up window, confirm the meeting time and tap Book.

Result

  • Check the upcoming meeting list on the right. If booked successfully, you will see a booking called Booked on the Room Display.
  • This reservation will be synced to Yeasatr Workplace web portal and third-party calendars(Google calendar and Outlook calendar) to avoid conflict in booking rooms.

Note

Any reservations synced to Outlook will be displayed on the calendar of the booked room instead of your personal calendar, due to Microsoft default settings.
Select the room calendar to view synced reservations.

Personal calendar Personal calendar & selected room calendar


Last update: June 24, 2022

Author: Cody