Configure Booking Preferences
Set booking rules to manage how and when users can book the meeting rooms. Configure Smart Processing Settings to automatically detect and release vacant rooms. This topic describes how to configure meeting room booking preferences.
Log in to Yeastar Workplace management portal, go to Meeting Room > Room Preferences > Basic settings. Configure the following booking preferences and click Save to apply your configurations.
|Restrict Schedules in Company Working Hours||Decide whether to restrict meeting room schedules to Company Working Hours.
|Minimum Duration of a Meeting||Specify the minimum duration for a meeting room that can be booked.|
|Maximum Duration for a Meeting||Specify the maximum duration for a meeting room that can be booked.|
|Advance Booking Window||Specify how far in advance users can book meeting rooms.|
|Allow Recurring Booking||Decide whether users can schedule recurring meetings.|
Meeting room approval
Decide whether to enable meeting approval.
|No Approval Required||
This option is only available when Request-only Rooms is enabled.
Click the dropdown list and select which users and groups can book request-only rooms directly without approval.
Smart processing settings
|Release the Meeting Room Upon Check-in Timeout||Decide whether to release the room when no check-in occurs within a customizable time window.|
|Timeout Duration||Click the dropdown list and select the check-in timeout duration.|
|Automatically End the Meeting When No One Is Detected||
Decide whether to release the room when no one is detected in a room within a customizable time window by sensors.
Note: This function requires additional hardwares: people counting sensors and LoRaWAN gateway
|Duration||Click the dropdown list and select the auto-release time window.|
|One-click Check-in Available and Reminder Time||
Specify the check-in available time and reminder time.
|Extend Meeting with One Click||Specify the duration to be extended for a meeting room reservation.|
Created: December 16, 2021