Set up Extension Voicemail

This topic introduces voicemail feature and describes how to set up voicemail for an extension.

Background information

Yeastar P-Series PBX System supports voicemail feature, which helps users receive audio messages when they are unavailable to answer calls. When you create an extension, the voicemail feature is enabled by default, and a 4-digit PIN code is randomly generated for accessing voicemail.

You can retain default settings, or change the following settings according to your needs.

Procedure

  1. Log in to PBX web portal, go to Extension and Trunk > Extension, click beside the desired extension.
  2. Click Voicemail tab, turn on the option Enable Voicemail.
  3. In the Voicemail PIN Authentication drop-down list, decide whether a PIN is required when the user accesses voicemail.
    • Enabled: This user needs to enter a PIN to access his or her voicemail messages.

      You can set the PIN number in the Voicemail Access PIN field.

    • Disabled: This user can access his or her voicemail messages directly.
  4. In the New Voicemail Notification drop-down list, decide whether to send email notifications when the user receives a new voicemail.
    • To disable email notifications, select Do Not Send Email Notifications.
    • To enable email notifications, select one of the following options:
      • Send Email Notifications with Attachment: Send a notification email with the new voicemail message attached as a .wav file.
      • Send Email Notifications without Attachment: Send notification emails only.
  5. If you enabled email notifications, configure the following settings as needed:
    Setting Description
    After Notification Decide how to deal with voicemails after notification emails are sent out.
    • Mark as Read: Mark the voicemail message in mailbox as read.
    • Delete Voicemail: Delete the voicemail messages from mailbox.
    • Do Nothing: Keep the voicemail message in mailbox as unread.
    Send to Specify the email address for receiving notification emails.
    • User Email: Send notification emails to the user's email address.
    • Custom Email: Send notification emails to a custom email address.

      Enter the desired email address in the Custom Email Address field.
  6. Optional: Set whether to play the following messages when playing a voicemail.
    • Play Date and Time
    • Play Caller ID
    • Play Message Duration
  7. Optional: To customize voicemail greetings that will be played to callers when they reach the user's voice mailbox, see Record or Upload Voicemail Greetings.
  8. Click Save and Apply.