Microsoft Outlook Integration Overview
Yeastar Workplace provides an Outlook add-in Yeastar Workplace for Outlook, which can implement seamless integration with Microsoft Outlook. With the add-in deployed on the Outlook clients, users can search for available meeting rooms with specific room attributes and book the desired one when creating Outlook events.
Requirements
- Yeastar Workplace
-
- Plan: Standard Plan or Pro Plan
- Microsoft Outlook
-
- Outlook version:
- Outlook for Windows 2013 or later
- Outlook for macOS 2013 or later
- Outlook for Web
- Exchange version:
- Exchange Online
- Exchange Server 2013 or later
- Outlook version:
Prerequisites
Make sure that Yeastar Workplace is integrated with either Microsoft 365 or Microsoft Exchange.
Note: The integration of Yeastar Workplace and Microsoft 365 or
Microsoft Exchange implements the synchronization of Outlook room resources to
Yeastar Workplace. This enables the ‘Yeastar Workplace for Outlook’ add-in to
retrieve available meeting room resources and synchronize meeting room schedules
in real-time between both platforms.
Key features
- Quick room booking within Outlook
- When creating Outlook events, users can have a view of available room resources and the room details, and directly book a meeting room using the add-in.
- Room filter & Room service
- Users can utilize multiple filters (location, capacity, and facility) to quickly find suitable meeting rooms, and book room cleaning or other meeting services as needed.
- Optimal room and time recommendation
- Recommend the optimal meeting room and reservation time based on users' event schedule.
- Automatic synchronization of room schedules
- Automatically synchronize room reservations and related changes to Yeastar Workplace web portal and the associated Room Displays in real time to avoid scheduling conflicts.