Bulk Create SIP Extensions

This topic describes how to bulk create SIP extensions.

Procedure

  1. Log in to PBX web portal, go to Extension and Trunk > Extension, click Add and select Bulk Add.
  2. Configure basic settings for the extensions as follows.
    1. In the Basic section, select SIP Extension from the drop-down list of Extension Type.
    2. In the User Information section, upload an avatar for the extensions as needed.
      Note: Extension users can also configure their own avatars on Linkus Client. For more information, see Update Extension Profile on Linkus Web Client, Desktop Client, and Mobile Client.
      1. Click .
      2. In the pop-up window, select an image from your computer, then click Open.
        Note: The image format must be .jpg or .png, and the file size can not exceed 1 MB.
      3. Adjust the image display, then click Upload.
    3. Configure user information as follows:
      Setting Description
      Start Extension Number Enter the start extension number. The system will bulk create extensions starting with the extension number.
      Note: The maximum character length is 11.
      Create Number Enter the number of extensions that will be created.
      Note: Only an integer ranging from 1 to 999 is allowed.
      User Password Choose a password type.
      • Generate Randomly: Password will be randomly generated for each extension.
      • Prefix + Extension Number: If you choose the type, enter a prefix in the Password Prefix field.
      • Extension Number + Suffix: If you choose the type, enter a suffix in the Password Suffix field.
      • Fixed Password: If you choose the type, enter a fixed password in the Fixed Password field.
      User Role Assign a role to the extensions to determine whether these users can manage specific PBX features.
      The default value is None, which means that these users can not manage specific PBX features.
      Note: The system has default user roles with pre-configured permissions. You can also Create a User Role.
      Organization Select one or more organizations to which the extensions belong.
      Note: This option is available only when you enable the Organization Management feature.
      Job Title Enter a job title for the extensions, which will be displayed on Linkus clients.
    4. In the Language section, configure language preferences for the extension.
      Setting Description
      Notification Email Language Select language used in system-generated email notifications sent to the extension.
      Note:
      • If you select Follow System, the email language will follow the settings in System > Email > Email Templates > Notification Email Language.
      • This setting only applies to system default emails. It does not affect customized email templates.
      System Prompt Language Select the language of the system prompts heard by the extension user during a call.
      Note: The available languages are synchronized from System Prompt (Path: PBX Settings > Voice Prompt > System Prompt).
      Voicemail Language Select the language of voicemail prompts heard by callers when they access the extension's voicemail.
      Note:
      • The available languages are synchronized from System Prompt (Path: PBX Settings > Voice Prompt > System Prompt).
      • If the extension's voicemail has set up a custom greeting, the custom greeting will be played to callers instead. In this case, the language setting will be ignored.
    5. In the Extension Information section, configure extension registration information as follows.
      Setting Description
      Registration Name Choose how to configure registration name.
      • Generate Randomly: Registration name will be randomly generated for each extension.
      • Prefix + Extension Number: If you choose the type, enter a prefix in the Name Prefix field.
      • Extension Number + Suffix: If you choose the type, enter a suffix in the Name Suffix field.
      • Fixed Name: If you choose the type, enter a fixed name in the Fixed Name field.
      • Extension Number: If you choose the type, extension number will be the registration name of each extension.
      Registration Password Choose a password type.
      Note: For security reasons, we recommend that you set a strong password. If you set weak passwords for these extensions, will be displayed in front of these extensions on Extension page.
      • Generate Randomly: Password will be randomly generated for each extension.
      • Prefix + Extension Number: If you choose the type, enter a prefix in the Password Prefix field.
      • Extension Number + Suffix: If you choose the type, enter a suffix in the Password Suffix field.
      • Fixed Password: If you choose the type, enter a fixed password in the Fixed Password field.
      IP Phone Concurrent Registrations Select a value from the drop-down list.

      This option defines how many SIP phones can simultaneously register with each extension.

      Note: The maximum number is 5.
      Linkus Web Client Concurrent Registrations Select a value from the drop-down list.
      This option defines how many Linkus Web Clients can be simultaneously logged in to each extension.
      Note: The maximum number is 3.
      Linkus Desktop Client Concurrent Registrations Select a value from the drop-down list.
      This option defines how many Linkus Desktop Clients can be simultaneously logged in to each extension.
      Note: The maximum number is 3.
      Linkus Mobile Client Concurrent Registrations Select a value from the drop-down list.
      This option defines how many Linkus Mobile Clients can be simultaneously logged in to each extension.
      Note: The maximum number is 3.
  3. Optional: Set the outbound caller IDs that the extensions are allowed to use.
    Setting Description
    Emergency Outbound Caller ID Enter the emergency outbound caller ID the extensions can use.
    Allow Selecting Outbound Caller ID Allow the extensions to select outbound caller ID to call out.

    For more information about the detailed settings, see Allow Users to Select Outbound Caller ID (DOD) to Call.
  4. Optional: Click other tabs to configure other settings for the extensions.
    Tab Description
    Presence Configure presence settings.
    Voicemail Turn on Enable Voicemail, choose a password type from the drop-down list of Voicemail PIN Authentication.
    Tip: Configure voicemail notifications and play options according to your needs.
    • Generate Randomly: A PIN code will be randomly generated for each extension.
    • Prefix + Extension Number: If you choose the type, enter a prefix in the PIN Prefix field.
    • Extension Number + Suffix: If you choose the type, enter a suffix in the PIN Suffix field.
    • Fixed Password: If you choose the type, enter a PIN code in the Fixed PIN Code field.
    • Extension Number: If you choose the type, extension number will be set to PIN code for each extension.
    • Disabled: No PIN code is required when accessing voicemails.
    Features Configure email notifications, time-conditional presence auto switch, call handling rules, call recording, etc.
    Advanced Configure advanced settings.
    Security Configure SIP security settings and call restriction settings.
    Linkus Clients Enable and manage Linkus clients for the extensions.
    Function Keys Provision function keys, which will be applied to Linkus clients or the IP phones associated with the extension via auto provisioning.
  5. Click Save and Apply.

Result

  • The extensions are created.
  • The system prompts you the number of created extensions, and the associated extension numbers.

What to do next