Enable or Disable Meeting Room Approval

Meeting room approval allows you to set meeting rooms as approval-required, which requires users to submit a reservation request and can only book the room after the request is approved. This topic describes how to enable and disable meeting room approval.

Requirements

Yeastar Workplace Plan: Standard Plan or Pro Plan

Enable meeting room approval

Procedure
  1. Log in to Yeastar Workplace admin portal, go to Meeting Room > Room Preferences > Basic Settings.
  2. In the Meeting Room Approval section, complete the following settings:
    1. In the Request-only Rooms drop-down list, select Enable.
    2. Optional: In the No Approval Required drop-down list, select which users and groups can book approval-required meeting rooms directly.
  3. Click Save.
Result
Meeting room approval is enabled.
  • A new booking type Request-only Rooms is available for meeting rooms. When adding or editing meeting rooms, administrators can set the room as Request-only Rooms and assign designated approvers for it.

    For request-only rooms, users need to submit a reservation request first and can only book this meeting room after the request is approved.

  • Users and groups selected in No Approval Required can book request-only rooms directly, without waiting for approval.
What to do next
Now you can add Request-only Rooms.

Disable meeting room approval

Procedure
  1. Log in to Yeastar Workplace admin portal, go to Meeting Room > Room Preferences > Basic Settings.
  2. In the Request-only Rooms drop-down list, select Disable.
  3. Click Save.
Result

Meeting room approval is disabled.

The existing Request-only Rooms will be changed to regular meeting rooms; All the existing non-conflicting pending meeting room reservations will be approved and the conflicting ones will be rejected.