Configure Desk Preferences

Configure desk booking preferences to decide when and how users in your workplace can book desks.

Note: Yeastar Workplace Plan: Standard Plan or Pro Plan

Booking settings

Booking settings allow you to determine when users can book a desk, the maximum duration for a desk reservation, and the desk usage flow.


Setting	Description
Only Allow Booking During Company's Working Hours	Decide whether to restrict desk bookings to working hours. Note: To view or set the working hours, go to Location and click of the desired building, then go to Edit > Time Preferences > Working Hours. Enable: Desks can only be booked during working hours. Note: If there are desk bookings outside the company working hours when you enable this option, the system will cancel these bookings and send a notification message to the corresponding users. Disable: Desks can be booked for any time.
Enable Check in/Release	Decide whether users need to check in and check out to a desk reservation. Enable: Users need to check in to desk bookings to confirm that they are still gonna use the desks. You can customize the check-in window and decide whether to release a desk when no check-in occurs within a specific timeout duration. Disable: Users do NOT need to check in for desk bookings.
Maximum Booking Duration for a Desk	Specify the maximum duration for a desk that can be booked.
Minimum Duration for a Desk	Specify the minimum duration for a desk that can be booked.
Allow Recurring Booking	Decide whether users can make recurring desk bookings.
Advance Check-in Window	Specify how long before the booking start time users can check in to a desk booking. Note: This option is available only when Enable Check in/Release is enabled.
Advance Booking Window	Specify how far in advance desks can be booked by users.

Smart processing settings

Smart processing settings allow you to set up the auto-release strategy, which can automatically release vacant desks to improve the desk utilization.


Setting	Description
Release the Desk Upon Check-in Timeout	Note: This option is available only when Enable Check in/Release is enabled. Enable: If no check-in occurs within the duration after it reached the desk start time, the system will cancel this reservation and release this desk. You can specify the duration in the Timeout Duration drop-down list. Disable: The desk will NOT be released even if no check-in occurs.
Automatically Release the Desk When No One is Detected	Note: This feature requires Occupancy Sensor. Enable: If the sensor continuously detects no one for a period of time, the system will cancel this reservation and release this desk. You can specify the period in the Duration drop-down list. Disable: The desk will NOT be released even if no one is detected by the sensor.