Extend Meetings with One Click

When your meeting takes more time than you expected, you can extend your meeting room reservation.

Supported methods

Yeastar Workplace supports three methods to extend meetings.

Extend meetings on Room Displays

Prerequisites
The Room Display status shows In Use.
Procedure
  1. Tap Extend button on the screen of the Room Display.

  2. In the pop-up window, select the desired duration to be extended, then click Confirm.

Result
The meeting is extended successfully, the new end time will be updated to the Room Display, web portal, and third-party calendars to avoid conflicts in booking rooms.

Extend meetings on web portal

Prerequisites

  • You must be the meeting organizer.

  • This meeting is not booked via room display.

  • The meeting is in progress.

Procedure
Choose one of the following methods to extend a meeting.
Method Instruction
Extend a meeting on the Schedule tab
  1. Log in to Yeastar Workplace web portal, and select the Schedule tab in the top bar.

  2. Click an ongoing meeting you organized.
  3. In the pop-up dialog box, click Extend.

  4. Select the desired duration, then click OK.
Extend a meeting on the Room tab
  1. Log in to Yeastar Workplace web portal, and select the Room tab in the top bar.

  2. Click an ongoing meeting you organized.
  3. In the pop-up dialog box, click Extend.

  4. Select the desired duration, then click OK.
Extend a meeting on the Map tab
  1. Log in to Yeastar Workplace web portal, and select the Map tab in the top bar.

  2. Click the icon of the meeting room you booked, and select your reservation.
  3. In the pop-up dialog box, click Extend.

  4. Select the desired duration, then click OK.
Result
The meeting is extended successfully, the new end time will be updated to the Room Display, web portal, and third-party calendars to avoid conflicts in booking rooms.

Extend meetings via emails

Prerequisites
  • You must be the meeting organizer.
  • This meeting is not booked via room display.
  • The meeting is in progress.
Procedure
  1. When a meeting is about to end in 15 minutes, the organizer will receive an email that says "Meeting XXX Will End in 15 mins".

  2. In the email, click Extend by xxx button to extend the meeting.

Result
The meeting is extended successfully, the new end time will be updated to the Room Display, web portal, and third-party calendars to avoid conflicts in booking rooms.