Set up Gmail as an Email Server

This topic describes how to set up Gmail as an email server in Yeastar Workplace.

Requirements

The Yeastar Workplace plan is Standard Plan or Pro Plan.

Step 1. Create an app password on your Google Account

To ensure that Yeastar Workplace can access the Gmail server, you need to turn on 2-Step verification and create an app password as follows.

  1. Sign in to Google Account by your Gmail account.
  2. On the left navigation bar, click Security.
  3. Turn on 2-Step Verification:

    1. In the Signing in to Google section, click 2-Step Verification and enter your Gmail password to verify your account.

    2. On the 2-Step Verification page, click GET STARTED and enter your Gmail password to verify your account.

    3. Select a verification method, and verify your account according to the prompt.

    4. Click TURN ON to turn on 2-step verification.

  4. Right above the page, click to back to the security page.

  5. Create an app password.

    1. In the Signing in to Google section, click App passwords and enter your Gmail password to verify your account.

    2. In the Select app drop-down list, select Other (Custom name).

    3. In the text field, enter a name to help you identify the app password. For example, enter Yeastar Workplace.

    4. Click GENERATE.

      An app password is generated. Note down the password, which is used to verify your Gmail account when you configure Gmail as the mail server in Yeastar Workplace.

Step 2. Configure Gmail as the email server of Yeastar Workplace

  1. Log in to Yeastar Workplace admin portal, go to Company Settings > Email.
  2. In the Email Server Types drop-down list, select Custom Email Server.
  3. Configure email server settings:

    • Sender Email Address: Enter your Gmail address, which will appear as the From address for outgoing emails sent by Yeastar Workplace.

    • Email Address or Username: Enter your email address.

    • Password: Enter the 16-digit app password, which is used to access the Gmail server.

    • Outgoing Mail Server(SMTP): Retain the default value smtp.gmail.com.

    • Port: Retain the default value 587.

    • TLS Encryption: Select Enable.

  4. Test if the mail server can successfully send emails.

    1. Click Test.

    2. In the pop-up window, enter an email address to receive the test email, then click Send.

  5. Click Save.

Result

All the emails sent by Yeastar Workplace will show the Gmail address you entered as the sender.