Synchronize Active Directory Users to Yeastar P-Series Cloud Edition

This topic describes how to customize synchronization rule based on Active Directory (AD) users, PBX will create extensions for the AD users specified to be synced accordingly, and keep the extensions up-to-date with changes from the AD users.

Limitation

The number of AD users that can be synced depends on the number of extensions that PBX system can create.

Prerequisites

You have integrated Yeastar P-Series Cloud Edition with Active Directory .

Procedure

  1. Log in to PBX web portal, go to Integrations > Collaboration.
  2. In the User Synchronization section, turn on the switch.

  3. Complete the following synchronization settings according to your need.
    1. In the User Range for Extension Auto Creation field, specify the AD users that you want to synchronize to PBX and create extensions for them.

      Table 1.
      Option Description
      All Users Synchronize all AD users within the connected directory to PBX and create extensions for them.
      Users in Specific Organizational Unit

      Synchronize the AD users within the specified organization unit(s) to PBX and create extensions for them.

      You can select the desired organizational unit(s) in the Organizational Units drop-down list.
      Users in Specific Group

      Synchronize the AD users within the specified group(s) to PBX and create extensions for them.

      You can select the desired group(s) in the Group drop-down list.
      Users Searched by Filter Synchronize the AD users that match the filter criteria to PBX and create extensions for them.

      You can specify the LDAP search filter in the Search Filter for User field to locate specific users.

      For example, enter (&(objectCategory=person)(objectClass=user)(cn=sales*)) to search users with the name starting with "sales".

      Note: In future use, if you change the range of the AD users to be synced, you can decide how to deal with the extensions that are no longer synced from the AD users via the Auto delete the Extensions no longer in sync option.

      • If selected, the extensions will be deleted during the next synchronization.
      • If unselected, the extensions will be retained and fully managed by the PBX.
    2. In the User's Extension Number field, configure the extension numbers assignment rule.

      Table 2.
      Option Description
      Assign Automatically Assign extension numbers from a specified starting number.

      You can specify the starting number in the Start Extension Number from field.
      Read Specific Property Value

      Assign extension numbers based on users' property value. This can be used in the scenario that the AD users already have phone extensions assigned, and you want to keep their extension number instead of assigning new ones.

      You can specify the property where the AD users' extension numbers are stored (e.g. ipPhone) in the Property Name field.
      Tip: Refer to Active Directory User Object Property for the property name.
    3. In the Delete the Extension when its associated user account is drop-down list, specify the AD user account status(es) at which PBX will stop syncing from the AD users, and delete the associated extensions.

      Table 3.
      Option Description
      Expired If the AD user account is expired, PBX will stop syncing from the AD user and delete the associated extension.
      Disabled If the AD user account is disabled, PBX will stop syncing from the AD user and delete the associated extension.
      Deleted If the AD user account is deleted, PBX will stop syncing from the AD user and delete the associated extension.
    4. On the Auto associate Extensions with the Users that share the same email address option, decide whether to sync AD users to PBX when the users have same email addresses with existing extensions.
      • If selected, the AD users with same mailboxes will be synced to PBX and associated with the existing extensions, the extensions' user information will then be overwritten by that of the AD users.
      • If unselected, the AD users with same mailboxes will not be synced to PBX as the PBX system does not allow duplicated email addresses.
    5. If you want to send Linkus Welcome Email to the synced AD users, select the checkbox of Send Welcome Email automatically after an extension is created.
  4. Click Save.
    Note:

Result

You have created your custom synchronization rule for AD users.

During a synchronization process, the PBX system performs LDAP queries within the Active Directory based on the rule, and synchronize the desired AD users as well as the updated information to PBX. After the synchronization, the followings can be implemented:

  • You can check the synchronization results in the User Synchronization section.

  • The PBX extensions associated with AD users come with a label , and can NOT be manually deleted on PBX.

  • You can NOT manually update the following information of the PBX extensions associated with AD users.
    Note: The information can only be modified within the Active Directory and updated to the PBX during a synchronization.
    • Last name
    • First name
    • Email Address
    • Mobile Number (Sync from the numbers stored in the AD users' Properties > General > Telephone number)
    • Job Title

What to do next

If you want to allow the synced AD users to log in to Linkus Web Client and Mobile Client by their AD domain accounts directly, see Allow Users to log in to Linkus UC Clients with AD Domain Accounts.