Manage Customer Queries from External Messaging Channels
This topic describes how to manage the messaging sessions of customer queries on Linkus Desktop Client.
Requirements
- PBX Server
- Contact system administrator to make sure that PBX server meets the following requirements:
- Linkus Desktop Client
- Make sure that the version of your Linkus Desktop Client meets the
following requirement:
- Widows Desktop: 1.7.3 or later
- macOS Desktop: 1.7.3 or later
Pick up a messaging session
If you are an agent of a message queue, when the message queue receives inbound message(s) in a new session, you can see the message(s) and pick up the session from the queue.
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- At the top of the messaging session, click Pick Up.
There is a prompt indicating that you have picked up the session from the message queue; Only you can see the session and respond to messages in the session.
Transfer a messaging session
During a session, you can hand off a customer's issue to another colleague or a message queue by transferring the messaging session.
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- At the top-right corner of the messaging session, click .
- In the pop-up window, select the desired destination and click
OK.
The messaging session is removed from your external chat list, and transferred to the colleague / message queue with whole chat history.
Initiate a voice call from a messaging session
You can initiate a voice call right from the messaging session to resolve a customer's issue if necessary.
Add a customer to Contacts
You can add a customer to Contacts right from the messaging session.
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- At the top-right corner of the messaging session, click .
- Add
the customer to Contacts according to your needs.
- To add the customer as a new contact, click Add New Contact and enter the customer's information.
- To add the customer to an existing contact, click Add to Existing Contact and edit the contact's information as needed.
View messaging session details
You can check the detailed information of a messaging session, including the message source channel, channel number, etc.
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- At the bottom-left of the messaging session, click .
The details of the messaging session is display at the right panel.
Archive a messaging session
You can archive a messaging session if there is no response from the customer or you wish to refer back to the session later.
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- At the top-right corner of a messaging session, click .The messaging session is moved from Recent list to the Archived list.Note: To start the conversation again, you can directly send a message in the archived messaging session, or click at the top-right corner to unarchive the messaging session. The unarchived session will be moved back to the Recent list.
End a messaging session
When you’re done helping a customer, you can end the messaging session.
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- At the top-right corner of a messaging session, click .
- In the pop-up window, click OK.
The messaging session is closed and moved to the Archived list; You can NOT send messages on this session any more. Next time the customer sends messages, a new messaging session will be created.
Remove a messaging session
To remove a messaging session, do as follows:
- On Linkus Desktop Client, click Chat, and click the External Chat tab.
- In the external chat list, right click the messaging session that you want to remove.
- Click Remove.
- In the pop-up window, click OK.
The messaging session is removed from all your Linkus clients.