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Manage Booking Notifications

Yeastar Workplace provides multiple notification messages to remind users of their booking status changes. By default, all the notifications are enabled, you can specify the notifications that users will receive to avoid users being bombarded with them.

Procedure

  1. Log in to Yeastar Workplace management portal.
  2. Go to Meeting Room > Room Preferences, and click Message Settings.
  3. Select the notification messages that users will receive and click Save to apply your selections.

Booking Messages

Message Recipient Description
The meeting room is successfully booked.
  • Meeting organizer
  • Meeting participants
  • A meeting room is booked successfully.
  • If the meeting organizer checked Create Microsoft Teams Meeting Link when booking the meeting room, a Teams meeting link will be displayed in this message.
Booking for the meeting room has been edited successfully.
  • Meeting organizer
  • Meeting participants
  • A room booking is edited by the meeting organizer or the administrator.
  • If the meeting organizer checked Create Microsoft Teams Meeting Link when booking the meeting room, a Teams meeting link will be displayed in this message.
Booking for the meeting has been deleted.
  • Meeting organizer
  • Meeting participants

A notification message will be sent to the recipient(s) when the following situations occur:

  • The meeting room is deleted by the administrator.
  • The meeting room is disabled by the administrator.
  • The meeting room type is changed to Dedicated by the administrator.
  • The booking is deleted by the meeting organizer or the administrator.
  •  The meeting time is outside of Company Working Hours and the administrator enabled Restrict Schedules in Company Working Hours.

Pre-meeting Messages

Message Recipient Description
The meeting is about to start.
  • Meeting organizer
  • Meeting participants
  • The meeting reached the notification time that the meeting organizer set.
  • If the meeting organizer checked Create Microsoft Teams Meeting Link when booking the meeting room, a Teams meeting link will be displayed in this message.
Please click to check in.
  • Meeting organizer
  • The meeting reached One-click Check-in Available and Reminder Time that the administrator set.
  • A check-in button is displayed in this message that users can click to check in to this meeting.
  • If the meeting organizer checked Create Microsoft Teams Meeting Link when booking the meeting room, a Teams meeting link will be displayed in this message.
The meeting room has been released due to overdue check-in.
  • Meeting organizer
  • Meeting participants
 The administrator enabled Release the Meeting Room Upon Check-in Timeout and no check-in occurred during the timeout duration.
The meeting has already started. Please remember to check in.
  • Meeting organizer
  • Meeting participants
 The meeting reached the start time and no check-in occurred.
Checked in successfully.
  • Meeting organizer
 The meeting is checked in.
Notification category Notification Message
Booking Messages The meeting room is successfully booked.
Booking for the meeting room has been edited successfully.
Booking for the meeting has been deleted.
Pre-meeting Messages The meeting is about to start.
Please click to check in.
The meeting room has been released due to overdue check-in.
The meeting has already started. Please remember to check in.
Checked in successfully.
In-meeting Messages Meeting Extended Successfully.
Failed to Extend Meeting.
Post-meeting Messages The meeting is about to end.
End the meeting automatically upon detection of empty room for a certain period of time.
The meeting has ended.
Ended successfully.
Last update: September 21, 2022
Created: December 16, 2021

Author: Cody